BHSN BAND BOOSTERS BOARD MEETING
AUGUST 12, 2004 at 7:30 P.M.
At BHS SOUTH
Present: Legene White, Joyce Schaar, Gary Wohlafka, Phyllis Bond, Diana Ebling, Debbie Wahlen, Kent Dybvig, Susan Dybvig, Claudia Scott, Debbie Schmidt, Chris Allswede, Susie Drost, Beth Popplewell, Janet Tippin, JoAnn Clune, Wayne Anderson, Dalane Anderson, Lisa Burnham, Sandy O’Neal, Randy O’Neal, Carla Williams, Ray Burke and Janis Stockhouse.
Legene White called the meeting to order at 7:35 p.m.
Minutes: The minutes from the May 18, 2004 meeting were distributed and approved as submitted.
Treasurer’s Report: JoAnn Clune had no official report to submit to the Board. She asked that the marching band fees be paid and told everyone that she had the student accounts available for review if anyone wanted to know their student’s available funds. Randy O’Neal asked questions regarding the investment of the band monies. JoAnn Clune stated she was open to suggestions for the investment of the money.
Monroe County Fair Admission Gate: Legene reported that $2,500 was earned for the work at the admission gate at the Monroe County Fair. She thanked Scot and Debbie Sturrock for their leadership at this event. Scot reported a 35% no show rate for volunteers for the week. He questioned whether there is an easier way to earn $2500. Legene suggested a committee be formed to look over opportunities to fundraise.
Pic-a-Chic for Bloomington Hospital picnic: Legene stated that Pic-a-Chic left a voicemail message at the school for Janis & Tom and no one else was contacted so the band missed the opportunity to work for this event.
Jazz at Burnham Woods: Lisa Burnham updated the Board on the progress of this fundraiser. She stated that almost all of the 200 available tickets are sold. She expects the profit to be between $4000 and $6000. She advised everyone that she is still accepting grocery certificates to help defray costs.
2004-2005 Band Board: Legene distributed a list of the Band Board which is as follows:
President – Legene White
Vice President(s) – Diana Ebling/Jan & Phyllis Bond
Secretary – Joyce Schaar
Treasurer – JoAnn Clune
Asst. Treasurer – Liz Notess
Newsletter Editor – Gary Schaar
Food & Supplies – Susie Drost
Football Concessions - ____________________
Boys Basketball Concessions – Janet Tippin & Bernadette Kinzer
Girls Basketball Concessions - ____________________________
Marching Band Chow – Susie Drost/Chris Allswede/Sandy & Randy O’Neal
Guard Coordinators – Beth Popplewell/Debbie Schmidt
Pit Crew/Truck – Keith Korn/Gary Wohlafka
Uniforms – Donna Rinckel/Karen Korn
Travel/Chaperoning – Lisa Burnham/Claudia Scott
Volunteer Coordinators – Dalane Anderson/Robin Stacy; Callers – Mary Loro
Web Page – Kent Dybvig
Listserv – Debbie Wahlen/Liz Notess
Publicity & Promotions – Carla Williams
Merchandise/Spirit – Debbie Satterfield
Legene pointed out that the Board is still in need of a coordinator for football concessions. Jenny Shedd was suggested as a possibility for this position. Additional callers are also needed.
Legene suggested three additional positions – concert band liaison, jazz band liaison and fundraising coordinator.
Other volunteers that are not necessarily Board Members are:
Corporate Fundraising – Lendy Fox, Scot Sturrock, Carol Rhodes
Annual Souvenir Program Co-Chairs – Gary Kidd and Patricia Knapp
Debbie Wahlen suggested a support group of experienced band parents be formed to answer questions for new band parents. She also suggested information be put on the listserv. It was also suggested a brochure be prepared for new members of the marching band.
Director’s Report:
Janis reported on the following items.
The marching band is doing great. There is a large class of freshman. Currently, the total number of students in marching band is 123. The state has pulled funding for transportation so she and Tom are evaluating which contests to enter, keeping transportation costs in mind.
Due to administrative changes, she does not have a list of students in the band classes. She hopes that the other bands are in good shape.
She gave an update on the renovations for the band department.
She was happy to report that North will host the Indiana Bandmasters Association All District Band, the Jazz Festival and Solo/Ensemble Contests.
She advised the Board that she and Tom had received a letter stating the football concessions are changing this year. The athletic director wants the band to be responsible for the concession trailer on the visitor’s side for football games, continue with the concessions on the upper level for boys basketball and be responsible for the all concessions at girls basketball. After discussion, Janis stated that she would be responsible for responding to this letter.
Uniforming Day: Distribution of marching band uniforms will be Friday, August 20, 2004 from 11 a.m. to 3 p.m. with returning marchers from 11 a.m. to 1 p.m. and new marchers from 1 p.m. to 3 p.m. Returning marchers are encouraged to arrive early if they want the same uniform they had in previous years.
Family Pitch-in & Cougar Band Display: Saturday, August 28, 2004
Board members are to set-up at 4:30.
Parents are asked to arrive at 5:30 to visit information tables. The meal will begin at 6:00 with a short meeting at 7:00 and the band display at 7:30. Everyone is asked to bring a covered dish that serves 6-8 and a dessert or salad.
Back to School Night: Thursday, September 9, 2004.
Painting/Lettering of Semi-truck: Gary Wohlafka gave an in depth report of the painting of the truck. He distributed a hand out with the truck design on it. Delphi Signs is doing the lettering. He stated $5500 has already been spent for painting and inspection of truck. The cost of repairs needed to pass inspection was $377. On Monday, August 16th, the vinyl lettering will be put on the truck. Gary is soliciting sponsors to defray the costs of painting the truck. Anyone who contributes $500 will have their name displayed on the doors of the truck. He already has three sponsors – Stone Belt, Tasus and J & S Locksmith – because of services they have provided to the band. Additionally, he has received $500 from Books, Crooks & Spacemen and Discount Blinds & Verticals. He distributed a letter sent to prospective sponsors and asked the Board members to send a letter to anyone they felt would be a sponsor. The Board thanked Gary for his hard work on this project and for initiating the recruiting of sponsors.
The meeting adjourned at 9:15 p.m.
The next Board meeting will be September 2, 2004 at 7:30 p.m.